Planning an office move? Keep desks, supplies and workdays organized

Assign decisions before handing out containers

Choose who coordinates the move and who can answer questions about the destination layout. Give each room, workstation or shared area a clear label. A desk number is useful only if people can identify that desk at the new location.

Prepare a short shared checklist with the packing deadline, access arrangements and unpacking order. Ask building management about loading rules or required appointments. Share the confirmed requirements with anyone helping rather than relying on a last-minute conversation.

Separate desk contents from equipment

Reusable totes can hold suitable office supplies and other small contents. Computers, displays, specialist equipment and bulky furniture require their own handling and protective packaging plans. Keep cables and small accessories associated with the correct workstation.

Have the appropriate person direct how business records and equipment are handled. Do not mix material from different teams simply because there is space in a container. A clear packing assignment is more useful than a full bin nobody knows how to unpack.

Pack in a sequence that supports the work

Begin with supplies and contents that can be taken out of use. Pack the items used daily later and identify the ones that need to be available first at the new premises. Avoid promising an uninterrupted workday merely because the physical move is scheduled outside office hours.

• Identify the last tasks that must happen at the old location.
• Keep essential supplies in a clearly labeled group.
• Assign someone to check each shared room.
• Keep the destination layout available during delivery and unpacking.

Check package contents before adding equipment

Tote packages include lids, labels and floor dollies. Packages of 1, 15 or 30 totes include one floor dolly; 50 or 75 include two; 100 include three. Furniture dollies, two-wheel moving dollies and sets of 10 moving blankets are separate options.

For an office relocation in Chandler, Tempe or Phoenix, confirm the addresses, dates and building access before arranging delivery. Warehouse pickup in Gilbert is another option by appointment.

Finish with an unpacking owner and a return check

Assign responsibility for unpacking the shared supplies as well as individual desks. Record any belongings that still need to move before the old space is considered clear. Gather empty bins, lids and rental equipment in one agreed return area.

Book enough time for setup at the new premises, not only transport. If your office is moving in stages, explain that when discussing rental dates. Use the quantity planning guide to inventory the contents, then compare packages.